On-Site Meeting Management
Getting Down To Business
Officers and VPs of your organization can benefit greatly from the onsite meeting management services of an Executive Assistant. Officers and VPs attend meetings to carry out the business of the society or association, not to worry about whether the projector is set up properly, or the laser pointer has fresh batteries. Conference Catalysts will provide a dedicated Executive Assistant to personally attend all board meetings and:
- Provide audio visual equipment for the meeting
- Load all presentations on a laptop for projection
- Prepare and provide meeting materials
- Assist in preparing meeting agendas
- Work with hotel/conference center staff to ensure meeting requirements are met
- Work with banquet staff to ensure all food and beverage requirements are met
- Take minutes and action items at the meeting
- Maintain Robert’s Rules of Order
- Send draft minutes out to members of the board and load presentations on association web site for easy access following meetings
The Bottom Line. . .
Hotels and Conference Centers typically charge a high price for audio visual equipment rental. Conference Catalysts will provide projectors and presentation laptops for your board meeting, so you do not have to rent them. This not only saves money, but you have the confidence that the equipment will work properly. The end result: a well-run meeting!
Contact us for more information on how we can support your organization.
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